Privacy Policy - Photo Booth FX ("PBFX")
Last updated: March 17,2026
PBFX provides creative AI tools, digital prompts, licensed downloads, hosted event experiences, AI photo booth services, image generation workflows, personal gallery retrieval features, and related services (the "Services"). This Privacy Policy explains what we collect, how we use it, how we disclose it, the choices you have, and the rights available to you under applicable law.
This Privacy Policy applies to pbfx.ai, app.pbfx.ai, our Squarespace store, pages we control on social media, hosted event microsites, digital galleries, and any site or service that links to this Privacy Policy (collectively, the "Sites" or "Services"). It does not cover third-party services we do not control, such as social networks, payment provider sites, or external platforms.
1. Who we are
Photo Booth FX ("PBFX")
Photo Booth FX, LLC
2948 Jo Ann Dr., Richmond, CA 94806
Email: partners@pbfx.ai
Mail: Attn: Privacy, 2948 Jo Ann Dr., Richmond, CA 94806
Privacy Lead and primary data-rights contact: Christina Hanson - partners@pbfx.ai
EU/UK Representative: To be appointed. Inquiries may be sent to partners@pbfx.ai until appointed.
Brazil Encarregado (LGPD): partners@pbfx.ai
Singapore Data Protection Contact (PDPA): partners@pbfx.ai
DMCA Agent: Christina Hanson - partners@pbfx.ai
2. Information we collect
We may collect the following categories of information.
A. Identifiers and contact data
name
email address
phone number
mailing address
account handle or login-related identifiers
B. Commercial and transaction data
items viewed or purchased
subscription or license type
order totals
timestamps
transaction status
Payment data is processed by payment providers such as Stripe, PayPal, Square, or similar vendors. We generally receive limited transaction metadata or status and do not receive full payment card numbers.
C. User content and communications
support messages
contact form submissions
reviews or testimonials
files you upload
prompts or text you enter
messages sent through app workflows
D. Photo, gallery, and event data
Because PBFX includes AI photo booth and event gallery functionality, we may collect and process:
uploaded photos
captured event images
AI-generated images
edited outputs
gallery records
session and project identifiers
image visibility settings
email-to-photo associations where enabled
retrieval records for personal galleries
hide or removal requests
E. Device, browser, and usage data
IP address
browser type
device type
operating system
pages visited
links clicked
session duration
timestamps
referring URLs
approximate location derived from IP
logs, diagnostics, and error data
F. Cookies and similar technologies
We use cookies and similar technologies for analytics, preferences, fraud prevention, and, where permitted and consented to, advertising or performance measurement. See our Cookie Policy and Cookie Settings where available.
G. Inferences
Where permitted, we may derive inferences about preferences, interests, or usage patterns to improve the Services.
We do not intentionally collect highly sensitive categories such as government IDs, precise geolocation, or health data through the general PBFX Sites unless a specific workflow clearly requires it and lawful handling is established.
Sources
We collect information from:
you
automatic technologies on the Sites
service providers
event hosts or operators using PBFX
partners, where authorized
publicly available records where lawful
3. Why we use your information
We use personal information to:
provide, operate, secure, and maintain the Services
process orders and deliver digital goods or licensed assets
power image generation and hosted gallery experiences
support event operators and customers
personalize content and remember preferences
deliver photos, personal galleries, and access links
send receipts, service notices, security notices, and policy updates
provide customer support
improve features and develop new offerings
analyze performance and usage
detect, prevent, and investigate fraud, abuse, or security incidents
enforce our Terms, licenses, and use restrictions
comply with legal obligations
send marketing communications where permitted or with consent
For GDPR/UK users, our lawful bases may include contract performance, legitimate interests, consent, legal obligation, and where necessary, vital interests.
4. Important notice about galleries and visibility
This is one of the most important parts of this Privacy Policy.
PBFX may be used for public events, private events, demos, remote campaigns, activations, nonprofit campaigns, school-related experiences, and operator-hosted microsites or galleries. Depending on how an event is configured, images may be:
private to the participant
accessible by the event host or operator
shown in a shared event gallery
visible to others with a link
displayed in a public or semi-public hosted gallery
Not all PBFX galleries are private.
If you participate in a PBFX-powered experience, your images may appear in the applicable gallery or hosted event page according to that event's settings.
If the Services provide a Hide My Photo option, removal option, or similar visibility control, you may use that feature to request that your image be hidden from the gallery or public-facing experience. If no self-service option is available, you may contact us using the contact details below.
We will use commercially reasonable efforts to honor valid removal and visibility requests, subject to technical limitations, applicable law, and the operational rights of the event host or customer.
5. Claim My Personal Gallery and retrieval features
PBFX may allow participants to claim or retrieve a personal gallery, often by entering an email address and receiving a magic link or similar access method.
To support that feature, we may process:
the email address submitted
session or photo associations tied to that email
temporary tokens or access links
access logs related to retrieval
You may only access content you are authorized to access. We may deny, limit, or revoke retrieval access if we suspect impersonation, misuse, fraud, or unauthorized access.
6. AI processing and generated content
PBFX uses AI-assisted and automated systems to generate, transform, or enhance images. This may involve processing images, prompts, metadata, or related inputs through third-party infrastructure or model providers that support the PBFX workflow.
We use this information to:
generate requested outputs
apply project and style logic
deliver images and galleries
improve quality and operational reliability
enforce safety and consistency rules within the Services
We do not guarantee that AI-generated outputs will always be accurate, expected, or free from unexpected results.
7. Do we sell or share your information?
We do not sell personal information for money.
We may "share" personal information for cross-context behavioral advertising where permitted by law and only where applicable settings, consent, or lawful basis exists. You may use Your Privacy Choices, Cookie Settings, or supported browser signals such as Global Privacy Control where applicable.
We do not use or disclose sensitive personal information for purposes beyond those permitted by law.
8. How we disclose information
We may disclose personal information to:
A. Service providers and processors
Including vendors who support:
hosting
cloud storage
analytics
customer support
communications
email delivery
security
payments
authentication
AI processing
advertising technology where enabled
B. Affiliates and contractors
Who help us run PBFX under appropriate confidentiality and use restrictions.
C. Event hosts and operators
If you participate in a PBFX-powered event, the event host, operator, or customer may access event content, gallery records, lead data, outputs, or related project data according to the event configuration and their role.
D. Legal and safety disclosures
To comply with law, lawful requests, enforce agreements, protect rights, investigate misuse, or protect security.
E. Business transfers
In connection with a merger, acquisition, financing, restructuring, or sale of assets.
F. With your direction or consent
Including integrations or workflows you enable.
9. International data transfers
We operate globally. When we transfer personal information across borders, we use recognized safeguards such as Standard Contractual Clauses, the UK Addendum or similar lawful transfer tools where required.
You may request information about relevant safeguards using the contact details below.
10. Retention
We retain personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, including to:
operate the Services
complete transactions
support event delivery and retrieval
maintain logs and records
resolve disputes
enforce agreements
comply with law
Retention periods may vary by data type and workflow. For example, transaction records may be kept for tax or compliance purposes, support communications may be retained for support history, and analytics data may be retained according to tool settings.
Because PBFX includes gallery and retrieval functionality, some image or session data may remain available until deleted by policy, removed under a valid request, or expired under an event lifecycle.
11. Your rights
Your rights depend on where you live, and we honor them as required by law.
U.S. state privacy rights
Depending on your state, you may have rights to:
know or access
correct
delete
portability
opt out of sale, sharing, targeted advertising, or certain profiling
appeal certain denials
be free from discrimination for exercising your rights
EU/EEA and UK
You may have rights of:
access
rectification
erasure
restriction
portability
objection
withdrawal of consent
complaint to a supervisory authority
Brazil, Canada, Singapore, South Africa, and other jurisdictions
We honor applicable rights to the extent required by law.
How to submit a request
Use our Privacy Request Form at /privacy-requests if available, or email partners@pbfx.ai.
We may need to verify your identity or authority before acting on a request.
12. Cookies, analytics, and ads
We use cookies and similar technologies to:
make the Sites function
remember preferences
measure performance
analyze feature usage
prevent fraud
support advertising or campaign measurement where permitted
You may manage your preferences through Cookie Settings where available.
Where required by law, we obtain consent before non-essential cookies are used.
We do not currently respond to generic Do Not Track signals, but we do honor Global Privacy Control where required by law and technically supported.
13. Children, schools, and youth events
The general Sites are not intended for children under 13 or the age required by the laws of their jurisdiction.
PBFX may, however, be used at school, family, nonprofit, youth, or community events. In those cases, the responsible adult, school, district, organization, or event host is responsible for determining whether the use is appropriate and for obtaining any required notices, permissions, or consents.
PBFX does not knowingly contract directly with children acting on their own behalf.
If you believe a child has provided personal information or that youth content is being used, displayed, or shared in an unauthorized way, contact us and we will review the issue.
14. Security
We use administrative, technical, and physical safeguards appropriate to the nature of the information and the Services.
No system can be guaranteed 100 percent secure. If we discover a security incident involving personal information, we will notify affected parties and regulators where required by law.
15. Third-party links and platforms
The Services may contain links to third-party websites, social platforms, AI platforms, payment tools, or service providers. Their privacy practices are governed by their own policies.
16. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will update the Last updated date and provide additional notice where required.
17. Contact us
Questions or requests about this Privacy Policy may be sent to:
Photo Booth FX (PBFX)
Email: partners@pbfx.ai
Mail: Attn: Privacy, 2948 Jo Ann Dr., Richmond, CA 94806